Safeguarding Adults Policy
Contents
Safeguarding Policy Statement | |
Procedures: | |
1. Complaints, concerns and allegations | |
2. Responding to a Disclosure of Abuse | |
3. Signs and Indicators of Abuse and Neglect | |
4. Consent | |
5. Useful Contacts | |
Supporting Documents | |
Safeguarding Adults Flowchart | |
Capacity – Guidance on Making Decisions | |
Incident Report Form | |
Guidance on Types of Harm | |
Guidance on Consent and Information Sharing |
Top Meadow is committed to creating and maintaining a safe and positive environment for all individuals involved in golf.
Safeguarding duties apply to an adult who:
The Care and Support Statutory Guidance Section 14.13 sets out the following six key principles which underpin all adult safeguarding work:
Making safeguarding personal is the concept that adult safeguarding should be person led and outcome focused. It engages the person in a conversation about how best to respond to their safeguarding situation in a way that enhances involvement, choice and control. As well as improving quality of life, well-being and safety.
Wherever possible discuss safeguarding concerns with the adult to get their view of what they would like to happen and keep them involved in the safeguarding process, seeking their consent to share information outside of the organisation where necessary.
The principles of the Mental Capacity Act 2005 (MCA) state that every individual has the right to make their own decisions and provides the framework for this to happen.
In addition Top Meadow GC recognises the following principles which underpin our work with all groups and individuals who may have additional needs for support and protection:
The practices and procedures within this policy are based on the principles contained within the UK and legislation and Government Guidance and have been developed to complement the Safeguarding Adults Boards policy and procedures, and take the following into consideration:
TOP MEADOW GC will seek to promote the principles of safeguarding by:
information should:
If the matter is urgent and relates to the immediate safety of an adult at risk then contact the police immediately. Complete and Incident Form and copy it to the England Golf Lead Safeguarding Officer within 24 hours.
England Golf Useful Contacts
Name | Address | Number and email |
Lead Safeguarding Officer | England Golf National Golf Centre The Broadway Woodhall Spa Lincolnshire LN10 6PU |
01526 351824 [email protected] |
Local Contacts
Name | Address | Number and email |
Essex County Council – Safeguarding Adults | 0345 603 7630 | |
Essex County Council-Social Care-Emergency Duty Team | 0345 606 1212 |
National Contacts
Name | Website | Number and email |
Ann Craft Trust – Safeguarding Adults in Sport and Activity | www.anncrafttrust.org | 0115 951 5400 Ann-Craft [email protected] |
Samaritans | 01522 782333 |
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The issue of capacity or decision making is a key one in safeguarding adults. It is useful for organisations to have an overview of the concept of capacity.
We make many decisions every day, often without realising. We make so many decisions that it’s easy to take this ability for granted.
But some people are only able to make some decisions, and a small number of people cannot make any decisions. Being unable to make a decision is called “lacking capacity”.
To make a decision we need to:
A person’s ability to do this may be affected by things like learning disability, dementia, mental health needs, acquired brain injury, and physical ill health.
The Mental Capacity Act 2005 (MCA) states that every individual has the right to make their own decisions and provides the framework for this to happen.
The MCA is about making sure that people over the age of 16 have the support they need to make as many decisions as possible.
The MCA also protects people who need family, friends, or paid support staff to make decisions for them because they lack capacity to make specific decisions.
Our ability to make decisions can change over the course of a day.
Here are some examples that demonstrate how the timing of a question can affect the response:
In each of these examples, it may appear as though the person cannot make a decision. But later in the day, presented with the same decision, they may be able to at least be involved.
The MCA recognises that capacity is decision-specific, so no one will be labelled as entirely lacking capacity. The MCA also recognises that decisions can be about big life-changing events, such as where to live, but equally about small events, such as what to wear on a cold day.
To help you to understand the MCA, consider the following five points:
Recorder’s Name: | ||
Address: | ||
Post Code: | Telephone No: | |
Name of Identified Adult: | ||
Address: | ||
Post Code: | Telephone No: | |
Complainant’s Name: | ||
Address: | ||
Post Code: | Telephone No: | |
Details of the allegations: [include: date; time; location; and nature of the incident.] | ||
Additional information: [include: witnesses; corroborative statements; etc.] | ||
Have you discussed your concerns with the adult? What are their views? | ||
England Golf Safeguarding department notified (01526 351824)
Case Number (if allocated): Name of person spoken to: Date: Time:
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Action taken:
Date: Time: |
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Signature of Recorder:
Signature of Complainant: |
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Data protection:
England Golf Safeguarding Department may use the information in this form (together with other information they obtain as a result of any investigation) to investigate the alleged incident and to take whatever action is deemed appropriate, in accordance with their Safeguarding Adults Policy and Procedures. Strict confidentiality will be maintained and information will only be shared on a “need to know” basis in the interests of safeguarding. This may involve disclosing certain information to a number of organisations and individuals including relevant clubs and County bodies, individuals that are the subject of an investigation and/or Statutory agencies such as the Police and Adult Social Care. |
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The Care Act 2014 recognises 10 categories of abuse that may be experienced by adults.
Self-neglect
This covers a wide range of behaviour: neglecting to care for one’s personal hygiene, health or surroundings and includes behaviour such as hoarding.
Modern Slavery
This encompasses slavery, human trafficking, forced labour and domestic servitude.
Domestic Abuse
This includes psychological, physical, sexual, financial and emotional abuse perpetrated by anyone within a person’s family. It also includes so called ‘honour’ based violence.
Discriminatory
Discrimination is abuse which centres on a difference or perceived difference particularly with respect to race, gender or disability or any of the protected characteristics of the Equality Act.
Organisational
This includes neglect and poor care practice within an institution or specific care setting such as a hospital or care home, for example, or in relation to care provided in one’s own home. This may range from one off incidents to on-going ill-treatment. It can be through neglect or poor professional practice as a result of the structure, policies, processes and practices within an organisation.
Physical
This includes hitting, slapping, pushing, kicking, misuse of medication, restraint or inappropriate sanctions.
Sexual
This includes rape, indecent exposure, sexual harassment, inappropriate looking or touching, sexual teasing or innuendo, sexual photography, subjection to pornography or witnessing sexual acts, indecent exposure and sexual assault or sexual acts to which the adult has not consented or was pressured into consenting.
Financial or material
This includes theft, fraud, internet scamming, coercion in relation to an adult’s financial affairs or arrangements, including in connection with wills, property, inheritance or financial transactions, or the misuse or misappropriation of property, possessions or benefits.
Neglect/Acts of omission
This includes ignoring medical or physical care needs, failing to provide access to appropriate health social care or educational services, the withholding of the necessities of life, such as medication, adequate nutrition and heating.
Emotional or psychological
This includes threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, coercion, harassment, verbal abuse, isolation or withdrawal from services or supportive
Not included in the Care Act 2014 but also relevant to safeguarding adults in sport and physical activity:
Cyber Bullying
Cyberbullying occurs when someone repeatedly makes fun of another person online or repeatedly picks on another person through emails or text messages, or uses online forums with the intention of harming, damaging, humiliating or isolating another person. It can be used to carry out many different types of bullying (such as racist bullying, homophobic bullying, or bullying related to special educational needs and disabilities) but instead of the perpetrator carrying out the bullying face-to-face, they use technology as a means to do it.
Forced marriage
This is a term used to describe a marriage in which one or both of the parties are married without their consent or against their will. A forced marriage differs from an arranged marriage, in which both parties consent to the assistance of a third party in identifying a spouse. The Anti-social Behaviour, Crime and Policing Act 2014 make it a criminal offence to force someone to marry.
Mate Crime
A ‘mate crime’ is when vulnerable people are befriended by members of the community who go on to exploit and take advantage of them. It may not be an illegal act but still has a negative effect on the individual. Mate Crime is carried out by someone the adult knows and often happens in private. In recent years there have been a number of Serious Case Reviews relating to people with a learning disability who were murdered or seriously harmed by people who purported to be their friend.
Radicalisation
The aim of radicalisation is to attract people to their reasoning, inspire new recruits and embed their extreme views and persuade vulnerable individuals of the legitimacy of their cause. This may be direct through a relationship, or through social media.
Workers and volunteers within sports and physical activity organisations should always share safeguarding concerns in line with their organisation’s policy, usually with their safeguarding lead or welfare officer in the first instance, except in emergency situations. As long as it does not increase the risk to the individual, the worker or volunteer should explain to them that it is their duty to share their concern with their safeguarding lead or welfare officer.
The safeguarding lead or welfare officer will then consider the situation and plan the actions that need to be taken, in conjunction with the adult at risk and in line with the organisation’s policy and procedures and local safeguarding adults board policy and procedures.
To make an adult safeguarding referral you need to call the local safeguarding adults team. This may be part of a MASH (Multi–Agency Safeguarding Hub). A conversation can be had with the safeguarding adults team without disclosing the identity of the person in the first instance. If it is thought that a referral needs to be made to the safeguarding adults team, consent should be sought where possible from the adult at risk.
Individuals may not give their consent to the sharing of safeguarding information with the safeguarding adults team for a number of reasons. Reassurance, appropriate support and revisiting the issues at another time may help to change their view on whether it is best to share information.
If they still do not consent, then their wishes should usually be respected. However, there are circumstances where information can be shared without consent such as when the adult does not have the capacity to consent, it is in the public interest because it may affect other people or a serious crime has been committed. This should always be discussed with your safeguarding lead and the local authority safeguarding adults team.
If someone does not want you to share information outside of the organisation or you do not have consent to share the information, ask yourself the following questions:
If the answer to any of the questions above is ‘yes’ – then you can share without consent and need to share the information.
When sharing information there are seven Golden Rules that should always be followed.
Please contact TOP MEADOW GC Welfare Officers below,
The Welfare Officer(s) for TOP MEADOW GC are: James Livingstone
You may wish to contact England Golf Lead Safeguarding officer, on 01526 351824 or [email protected].
If the England Golf Lead Safeguarding Officer is not available and a delay cannot be justified then seek advice from the local County Council Safeguarding Adults Team or County Council Social Care-Emergency Duty Team.
Contents
Safeguarding Policy Statement | |
Procedures: | |
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Supporting Documents | |
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Children and Young People Safeguarding Policy
Everyone working with children and young people has a responsibility for keeping them safe, irrespective of their role, whether they are paid members of staff or volunteers.
England Golf is committed to ensure that the sport of golf is one within which all participants can thrive in a safe environment and that all children and young people have an enjoyable and positive experience when playing golf.
The Top Meadow GC aims to:
The Top Meadow GC will seek to promote the principles of safeguarding children by:
The Top Meadow GC will endeavour to ensure that all volunteers and staff working with children and young people are appropriate and suitable to do so, and that they have all the information they require to undertake their job effectively and appropriately.
Each role which involves an element of responsibility with regard to children, particularly those involving the regular supervision of children, whether voluntary or paid, should be assessed by the recruiting body to establish which qualifications, checks and other requirements are necessary. These will include the following:
Details of the requirements and the qualifications and checks of individuals will be recorded by the Club Welfare Officer/Secretary/Manager who will also hold copies of the necessary Safeguarding and Protecting Children (SPC) certificates. The nominated person will possess all relevant and appropriate contact details of all staff / volunteers and other relevant bodies.
All staff, volunteers & coaches will be offered access to appropriate child protection training. The Top Meadow GC recommends attendance at the UK Coaching Safeguarding and Protecting Children (SPC) workshop and will ensure that all volunteers and staff who have significant contact with children attend. An online UK Coaching refresher course should be completed and repeated every three years for those involved in “Regulated Activity.”
All staff, volunteers & coaches working with children and young people will be asked to read and become familiar with the Top Meadow GC Safeguarding Policy and Procedures.
All staff, volunteers & coaches involved with children and young people will be asked to read the Top Meadow GC Code of Conduct relevant to their role, and sign to indicate their understanding and agreement to act in accordance with the code. The code is linked to the Top Meadow GC’s Disciplinary Procedures. (Codes of Conduct-Appendix 4,5,6)
The Top Meadow GC are committed to the fact that every child and participant in golf should be afforded the right to thrive through being involved in sporting activity for life, in an enjoyable, safe environment, and be protected from harm. The Top Meadow GC acknowledge the additional vulnerability of some groups of children (e.g. disabled, looked after children, those with communication differences). The Top Meadow GC will ensure that the environment is appropriate for the child, and tailored to their needs so that they have a positive experience of their sport without risk of harm.
What to do if you are worried about what is happening to a child outside of the Club (but the concern is identified through the child’s involvement in golf)
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* If for any reason a Club Welfare Officer is not in post or is unavailable a principle of least delay is important.
Please contact the
England Golf Lead Safeguarding Officer
01526 351824
What to do if you are worried about the behaviour of any member, parent/carer, volunteer, staff, Professional, coach or official in golf or affiliated organisations
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PGA
All forms of bullying include;
Bullying behaviour may also include;
The Club and its Staff, Volunteers & Coaches will not tolerate bullying in any of its forms during club matches, competitions, coaching or at any other time while at the club. (Anti-Bullying Policy -Appendix 21)
Golf Contacts | ||
Name | Address | Number |
Club Welfare Officer –
James Livingstone |
121 Sutton Road
Barking IG11 7XT |
Mob:07790584842
Email:[email protected]
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England Golf Lead Safeguarding Officer
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England Golf National Golf Centre The Broadway Woodhall Spa Lincolnshire LN10 6PU |
01526 351824 [email protected] |
Club Secretary –
Daniel Stock |
Top Meadow Golf Centre
Fen Lane RM14 3PR |
Mob:01708 852239 Email:[email protected] |
Local Contacts | ||
Local Children’s Social Care (including out of office hours contact) NB. In an emergency, the Samaritans will hold the Duty Officer’s contact number |
0345 603 1212 | OUT OF HOURS 0345 606 1212 After 5pm or at the weekends please contact The Emergency Social Work Duty Team |
Local Authority Designated Officer (LADO) | 01708 431653 | |
Samaritans | 08457 90 90 90 | |
Local Police child protection teams In an emergency contact 999 |
0800 555 111 | 0800 555 111 |
NSPCC Freephone 24 hour Helpline |
0808 800 5000 | |
NSPCC Whistleblowing Helpline for Professionals | 0808 028 0285 |
National Contacts | ||
The NSPCC | National Centre 42 Curtain Road London EC2A 3NH |
Tel: 0808 800 5000 [email protected] |
Childline UK | Freepost 1111 London N1 0BR |
Tel: 0800 1111 |
NI Childline | 74 Duke Street Londonderry |
Tel: 028 90 327773 |
NSPCC Child Protection in Sport Unit | 3 Gilmour Close Beaumont Leys Leicester LE4 1EZ |
Tel: 0116 234 7278 [email protected] |
Volunteer / Staff Job Application Form – Top Meadow GC
Position Applied for:
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Personal Details
Title: Mr/Mrs/Miss/Dr/Other (please specify)
Full Name:
Any previous surname:
Date and place of birth:
National Insurance Number:
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Present Address:
Post Code:
Telephone Numbers:
Email address:
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Current Occupation:
Name and address of Organisation:
Role:
Start Date:
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Relevant Experience including any previous experience of working with children and young people:
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Reasons for applying:
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References:
Please provide the names and addresses of two people who know you well (one personal, one professional – current or previous employer, who are not related to you) whom we can contact to obtain a reference:
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Name:
Address:
Telephone Number: |
Name:
Address:
Telephone Number:
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Data Protection Notification:
Information you have provided in completing this form will be used to process your application. Top Meadow GC will keep the information you have supplied confidential and will not divulge it to third parties, except where required by law, or where we have retained the services of a third party representative to act on yout/our behalf.
Authorisation: I have read the Data Protection notification and understand and agree to the use of my personal data in accordance with the Data Protection Act 2018, GDPR and all relevant data protection legislation.
Signed: Date:
Declaration: I confirm that the information I have provided is correct and that any false or misleading information may lead to the termination of my appointment.
Signed: Date:
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Self-Disclosure Form – Top Meadow GC
To be completed at the same time as the application form:
Private and Confidential
For roles involving contact with children (under 18 year olds).
All information will be treated as confidential and managed in accordance with relevant data protection legislation and guidance. You have a right of access to information held on you under the Data Protection Act 2018.
Part One
For completion by the organisation: | |||
Name: |
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Address and Postcode: |
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Telephone/Mobile No: |
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Date of Birth:
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Gender: | Male / Female
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Identification (tick box below): | |||
I confirm that I have seen identification documents relating to this person, and I confirm to the best of my ability that these are accurate.
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Either | |||
UK Passport Number and Issuing Office |
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UK Driving Licence Number (with picture) |
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Plus | |||
National Insurance Card or current Work Permit Number | |||
Signature of authorised Employing Officer: |
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Print name:
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Date:
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Part Two
NOTE: If the role you have applied for involves frequent or regular contact with or responsibility for children you will also be required to provide a valid DBS (Disclosure and Barring Service) certificate which will provide details of criminal convictions; this may also include a Barring List check depending on the nature of the role (see organisational guidance about eligibility for DBS checks).
For completion by the individual (named in Part one):
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Have you ever been known to any Children’s Services department as being a risk or potential risk to children?
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YES / NO
(if Yes, please provide further information below): |
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Have you been the subject of any disciplinary investigation and/or sanction by any organisation due to concerns about your behaviour towards children? | YES / NO
(if Yes, please provide further information) |
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Confirmation of Declaration (tick box below)
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I agree that the information provided here may be processed in connection with recruitment purposes and I understand that an offer of employment may be withdrawn or dismissal may result if information is not disclosed by me and subsequently come to the organisation’s attention. | |||
In accordance with the organisation’s procedures if required I agree to provide a valid DBS certificate and consent to the organisation clarifying any information provided on the disclosure with the agencies providing it. | |||
I agree to inform the organisation within 24 hours if I am subsequently investigated by any agency or organisation in relation to concerns about my behaviour towards children or young people. | |||
I understand that the information contained on this form, the results of the DBS check and information supplied by third parties may be supplied by the organisation to other persons or organisations in circumstances where this is considered necessary to safeguard other children. | |||
Signature:
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Print name:
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Date: | |||
Club Welfare Officer …………………………………………..:
I have seen and checked the above responses, if any of the boxes above are ticked YES, I have referred this form to England Golf Governance Department for a risk assessment and advice.
Signed: date: |
Reference form – Top Meadow GC
Reference form
(Name)has expressed an interest in becoming a club member of staff, volunteer / coach* (*delete as appropriate) and has given your name as a referee.
As this post involves substantial access to children and as an organisation committed to safeguarding children, it is important that if you have any reason to be concerned about this applicant that you do not complete the following form, but please contact me on: Telephone: Name: Organisation: |
Any information disclosed in this reference will be treated in confidence and in accordance with relevant legislation and guidance, and will only be shared with the person conducting the assessment of a candidate’s suitability for a post, if he or she is offered the position in question.● How long have you known the person?
● In what capacity? ● What attributes does this person have which would make him/her suited to a role working with children? ● How would you describe his/her personality?
Signed: Date: |
TOP MEADOW GOLF CLUB
Code of Conduct for staff, coaches & volunteers
Signed:
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Date:
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PRINT NAME:
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TOP MEADOW GOLF CLUB
Code of Conduct for Young Golfers
As a young golfer taking part in a Top Meadow GC activity, you should:
You should not take part in any irresponsible, abusive, inappropriate or illegal behaviour which includes:
Child Signature Print Name
Parent/Carer Signature Print Name
TOP MEADOW GOLF CLUB
Code of Conduct for Parents/Carers of Young Golfers
As parents you are expected to:
As a parents/carer you have the right to:
Any breaches of this code of conduct will be dealt with immediately by James Livingstone at Top Meadow GC. Persistent concerns or breaches may result in you being asked not to attend games if your attendance is considered detrimental to the welfare of young participants.
The ultimate action should a parent/carer continue to breach the code of conduct may be the Top Meadow GC regrettably asking your child to leave the session, event or club.
Signed:
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Date: |
PRINT NAME: |
TOP MEADOW GOLF CLUB
Managing Challenging Behaviour
Staff/volunteers who deliver sports activities to children may, on occasions, be required to deal with a child’s challenging behaviour.
These guidelines aim to promote good practice and are based on the following principles:
Planning Activities
Planning for activities should include consideration of whether any child involved may need additional support or supervision to participate safely. This should address:
Agreeing Acceptable and Unacceptable Behaviours
Staff, volunteers, children, young people and parents/carers should be involved in developing an agreement about:
This can be done at the start of the season, in advance of a trip away from home or as part of a welcome session at a residential camp. It should involve the views of children and young people to encourage better buy in and understanding.
Where challenges are anticipated in light, for example of a child’s impairment or other medical condition, a clear plan/agreement should be established and written down.
Ensure that parents/carers understand the expectations on their children and ask them to reinforce this ahead of any trip or activity.
Managing Challenging Behaviour
In responding to challenging behaviour the response should always be:
In dealing with children who display negative or challenging behaviours, staff and volunteers might consider the following options:
The following should never be permitted as a means of managing a child’s behaviour:
Staff/volunteers should consider the risks associated with employing physical intervention compared with the risks of not employing physical intervention.
The use of physical intervention should always:
Parents should always be informed following an incident where a coach/volunteer has had to physically intervene with their particular child.
Physical intervention must not:
Views of the child
A timely de-brief for staff/volunteers, the child and parents should always take place in a calm environment following an incident where physical intervention has been used. Even children who haven’t directly been involved in the situation may need to talk about what they have witnessed.
There should also be a discussion with the child and parents about the child’s needs and continued safe participation in the group or activity.
Incident Report Form – Top Meadow GC
Recorder’s Name: | ||
Address: | ||
Post Code: | Telephone No: | |
Child’s Name: | ||
Address: | ||
Post Code: | Telephone No: | |
Complainant’s Name: | ||
Address: | ||
Post Code: | Telephone No: | |
Details of the allegations: [include: date; time; location; and nature of the incident] | ||
Additional information: [include: witnesses; corroborative statements; etc.] | ||
England Golf Governance department notified (01526 351824)
Case Number (if allocated):
Name of person spoken to: |
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Date: Time:
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Action taken:
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Date: Time: | ||
Signature of Recorder:
Signature of Complainant:
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Data protection:
Top Meadow GC and England Golf Governance Department may use the information in this form (together with other information they obtain as a result of any investigation) to investigate the alleged incident and to take whatever action is deemed appropriate, in accordance with their Children and Young People Safeguarding Policy and Procedures. Strict confidentiality will be maintained and information will only be shared on a “need to know” basis in the interests of safeguarding and in accordance with the company’s data protection policy. This may involve disclosing certain information to a number of organisations and individuals including relevant clubs and County bodies, individuals that are the subject of an investigation and/or Statutory agencies such as the Police and Children’s Social Care. |
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Accident Report Form – Top Meadow GC
Recorder’s Name: | |
Address: | |
Post Code: | Telephone No: |
Name of Injured Person [s]: | |
Address: | |
Post Code: | Telephone No: |
Nature of Injury Sustained: | |
Where did the Accident occur: [include: date; time; location; and nature of the accident] | |
How did the Accident occur: [include: names; telephone numbers; etc.]
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Were there any witnesses to the Accident: [include: names; statements, etc.] | |
What action was taken: [include: treatment administered, by whom, etc.] | |
Were any other Agencies involved?: [e.g. Ambulance service] | |
Have the Parents / Carers been contacted? YES NO [Please circle.]
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Does the accident need to be referred to England Golf Governance Dept? YES NO | |
Date: Time: | |
Signature of Recorder:
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Data protection:
Top Meadow GC and England Golf Governance Department may use the information in this form (together with other information they obtain as a result of any investigation) to investigate the alleged incident and to take whatever action is deemed appropriate, in accordance with their Children and Young People Safeguarding Policy and Procedures. Strict confidentiality will be maintained and information will only be shared on a “need to know” basis in the interests of safeguarding and in accordance with the company’s data protection policy. This may involve disclosing certain information to a number of organisations and individuals including relevant clubs and County bodies, individuals that are the subject of an investigation and/or Statutory agencies such as the Police and Children’s Social Care. |
Junior Profile and Parental Consent Forms – Top Meadow GC
Player profiles forms enable those responsible for children to have the information they need to deal effectively with any emergency situation that arises.
Although information obtained on these forms must be treated as confidential (and only given to those who need it to fulfil a duty of care for the child), it is also critically important this information is readily to hand at sessions and matches.
Clubs should devise their own workable system that achieves both objectives. A player profile form template is attached below for clubs to use should they wish:
Player Profile Form Template Top Meadow GC
(For Players Under the age of 18)
The safety and welfare of juniors in our care is paramount, and it is therefore important that we are aware of any illness, medical condition and other relevant health details so that their best interests are addressed.
In compliance with the Data Protection Act 2018, GDPR and all relevant data protection legislation, all efforts will be made to ensure that information is accurate, kept up to date and secure and that it is used only in connection with the purpose and activities of the organisation. Information will not be kept once a person is no longer a member of the organisation. The information will be disclosed only to those members of the organisation for whom it is appropriate and relevant officers of England Golf where necessary.
It is the responsibility of the junior and their parent to notify the Club Welfare Officer (CWO) or Secretary if any of the details change at any time.
Junior Name | |||
Date of Birth | |||
Address | |||
Telephone Number | |||
Parents’ Names | |||
Address
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(If different) | |
Home Telephone No | |||
Mobile Telephone No | |||
Work Telephone No | |||
Emergency Contacts | |||
Contact 1 Name | |||
Relationship to child | |||
Home Telephone Number | |||
Mobile Telephone Number | |||
Work Telephone Number | |||
Contact 2 Name | |||
Relationship to child | |||
Home Telephone Number | |||
Mobile Telephone Number | |||
Work Telephone Number | |||
Please confirm details of all those with Parental Responsibility for the Child. |
Medical Information
Child’s Doctor’s name | |
Doctor’s Surgery Address | |
Telephone Number |
Does your child experience any conditions requiring medical treatment and/or medication? YES □ NO □
*If yes please give details, including medication, dose and frequency.
Does your child have any allergies? YES □ NO □
*If yes please give details.
Does your child have any specific dietary requirements? YES □ NO □
*If yes please give details.
What additional needs, if any, does your child have e.g. needs help to administer planned medication, assistance with lifting or access, regular snacks?
Disability
The Equality Act 2010 defines a disabled person as ‘anyone with a physical or mental impairment, which has a substantial and long term adverse effect on his or her ability to carry out normal day to day activities’.
Do you consider your child to have a disability? YES □ NO □
*If yes what is the nature of the disability?
Does your child have any communication needs e.g. non-English speaker/ hearing impairment/ sign language user/ dyslexia? If yes, please tell us what we need to do to enable him/her them to communicate with us fully.
Consent from Parent/Legal Carer:
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(Please tick the boxes if agreed)
By signing this document I confirm that I have legal responsibility for
……………………………………………………… ; I am entitled to give this consent and I am aware of how the information I have provided may be used. |
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Signed – Parent/Carer
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Photography Consent
This form is to be signed by the legal carer of a child under the age of 18, together with the child. Please note that if you have more than one child registered you will need to complete separate forms for each.
Top Meadow GC recognises the need to ensure the welfare and safety of all children in golf. As part of our commitment to ensure their safety we will not permit photographs, video images or other images of your child to be taken (except where some incidental inclusion may not be possible to avoid) or used without your consent.
Top Meadow GC will ensure that any image of a child where consent has not been obtained will not be published.
Top Meadow GC will follow the guidance for the use of images of children as detailed within the Club’s Safeguarding Children and Young People Policy.
Top Meadow GC will take steps to ensure these images are used solely for the purposes for which they are intended i.e. the promotion and celebration of the activities of the club.
If you become aware that these images are being used inappropriately you should inform the Club Welfare Officer immediately.
The photographs may be available on the website http://_____________ for the golf season 20xx. If at any time either the parent/ carer or the child wishes the data to be removed from the website, 7 days’ notice must be given to the Club Welfare Officer after which the data will be removed.
To be completed by parent/carer
I ______________________ (Parent full name) consent to _________________ (name of organisation) photographing or videoing __________________ (name of child) under the stated rules and conditions, and I confirm I have legal parental responsibility for this child and am entitled to give this consent.
Signature ________________________ Date ____________________
To be completed by child
I ______________________ (Child full name) consent to _________________ (name of organisation) photographing or videoing child under the stated rules and conditions.
Signature ________________________ Date ____________________
Guidance for parents
The Top Meadow GC is delighted to welcome you and your child to what we hope is the first of many events that you will be taking part in.
The positive effect of your support, as a parent, can’t be overstated. Your behaviour has a real influence on the way your child experiences golf.
First things first – why is your child showing an interest in the sport? Is it to learn a new game? To hang out with their friends? Because they did it in school and liked it? Or because you play?
Make sure they’re playing for their own reasons, not yours.
To enable us to provide the best possible experience for you and your child, we kindly request that you read through the following guidance and complete the attached forms.
As a parent/carer you are encouraged to:
Club Welfare Officer
James Livingstone
Managing Young People on Away Trips – Top Meadow GC
The following provides good practice guidance for taking teams on an away fixture for a day (not overnight)
Accommodation
Whatever the accommodation, the team manager should ensure that the children are safe. Discuss your code of conduct and discipline policy with the staff at the accommodation. All children must know which rooms staff are in and how to contact them if required.
If rooms are equipped with satellite TV, inappropriate programmes may be available. It may be possible to have these programmes disconnected.
If rooms have fridges, all alcohol must be removed.
Check the accommodation policy for extras on bills, breakages and lost keys. All accommodation must be clean and with access to sufficient toilet and bathing facilities.
It is not acceptable:
Checks must be made to ensure that the needs of children with disabilities are met. For wheelchair users, it is important to check access to the building, room and bathroom facilities
Overnight Stays
Those responsible for organising overnight stays should establish the purpose of the trip, confirm the dates, location, and duration. You should also conduct a risk assessment, identify suitable venues and facilities for both fixtures and accommodation and consider the following:
Social Media Guidance – Top Meadow GC
This guidance gives procedures that will support and underpin the use of social networking and other online services within Top Meadow GC. It is important that all members, staff, volunteers, coaches, officials/referees, board members, or anyone working on behalf of Top Meadow GC are aware of this policy and agree to the following terms.
Advice for Individual
Advice for Children
Advice for Parents
Further Advice for Parents of Young Golfers
Whistleblowing Policy – Top Meadow GC
Safeguarding children, young people and adults at risk requires everyone to be committed to the highest possible standards of openness, integrity and accountability.
As a club, we are committed to encouraging and maintaining a culture where people feel able to raise a genuine safeguarding concern and are confident that it will be taken seriously.
You may be the first to recognise that something is wrong but feel that you cannot express your concerns as this may be disloyal to your colleagues or you may that you will be the victim of harassment or victimisation as a result.
Children, Young People and Adults at risk need someone like you to safeguard their welfare.
What is whistle blowing?
In the context of safeguarding, “whistle blowing” is when someone raises a concern about the well-being of a child or an adult at risk.
A whistle blower may be:
Reasons for whistle blowing:
Those involved in sport must acknowledge their individual responsibilities and bring matters of concern to the attention of the relevant people and/or agencies. Although this can be difficult it is particularly important where the welfare of children may be at risk.
Each individual has a responsibility for raising concerns about unacceptable practice or behaviour:
What prevents those individuals from whistle blowing:
If a child or an adult at risk is in immediate danger or risk of harm, the police should be contacted by calling 999.
Where a child or an adult at risk is not in immediate danger the first person you should report your suspicion or allegation to is your Club Welfare Officer. If for any reason you cannot, or do not wish to report the matter to your Club Welfare Officer please contact the England Golf Lead Safeguarding Officer on 01526 351824 or email [email protected]
Alternatively you can contact the Local Authority Designated Officer (LADO) or the NSPCC on 0808 800 5000.
Information to include when raising a concern
The whistle blower should provide as much information as possible regarding the incident or circumstance which has given rise to the concern, including:
Top Meadow GC assures that all involved will be treated fairly and that all concerns will be properly considered. In cases where suspicions prove to be unfounded, no action will be taken against those who report their concerns, provided they acted in good faith and without malicious intent.
What happens next?
The Public Interest Disclosure Act 1998 protects whistle blowers from victimisation, discipline or dismissal where they raise genuine concerns of misconduct or malpractice.
If the whistle blower does not believe that the concern has been dealt with appropriately and wishes to speak to someone outside the club or the England Golf Governance Department the NSPCC Whistleblowing advice line should be contacted on 0800 028 0285 or by emailing [email protected].
* Regular is open to definition – it is suggested that annually would be insufficient but an argument for eligibility could be made if the individual does an acitivity once a month or a number of times over the summer period, for example.
**Supervision must be ‘reasonable in all the circumstances to ensure the protection of children’. It must be ‘regular and day to day’ (supervision must not be concentrated in first few weeks and then tail off). Supervision must be undertaken by someone who is in Regulated Activity themselves.
Categories of child abuse
Abuse can happen on any occasion or in any place where children and young people are present.
Child abuse is any form of physical, emotional or sexual mistreatment or lack of care that leads to injury or harm. Children may be abused in a family or in an institutional or community setting by those known to them or, more rarely, by a stranger. Children can be abused by adults, either male or female, or by other children.
Safeguarding is defined as:
Child Protection is the activity that is undertaken to protect specific children who are suffering or are likely to suffer significant harm.
There are 4 main types of abuse: neglect, physical abuse, sexual abuse and emotional abuse. Children and young people can also be harmed through poor practice and bullying within a sport setting.
Neglect is when adults consistently or repeatedly fail to meet a child’s basic physical and/or psychological needs which could result in the serious impairment of the child’s health or development e.g. failure to provide adequate food, shelter and clothing; failing to protect a child from physical harm or danger; or the failure to ensure access to appropriate medical care or treatment. It may also include refusal to give love, affection and attention.
Examples in sport could include a coach or supervisor repeatedly failing to ensure children are safe, exposing them to undue cold, heat or extreme weather conditions without ensuring adequate clothing or hydration; exposing them to unnecessary risk of injury e.g. by ignoring safe practice guidelines, failing to ensure the use of safety equipment, or by requiring young people to participate when injured or unwell.
Physical abuse is when someone physically hurts or injures children by hitting, shaking, throwing, poisoning, burning, biting, scalding, suffocating, drowning or otherwise causing harm. Physical harm may also be caused when a parent or carer feigns the symptoms of, or deliberately causes, ill health to a child whom they are looking after.
Examples in sport may be when the nature and intensity of training or competition exceeds the capacity of the child’s immature and growing body; where coaches encourage the use of drugs or harmful substances to enhance performance or delay puberty; if athletes are required to participate when injured; or when sanctions used by coaches imposed involve inflicting pain.
Sexual abuse is where children and young people are abused by adults (both male and female) or other children who use them to meet their own sexual needs. This could include full sexual intercourse, masturbation, oral sex, anal intercourse, kissing and sexual fondling. Showing children pornographic material (books, videos, pictures) or taking pornographic images of them are also forms of sexual abuse.
Sexual abusers groom children, protective adults and clubs/organisations in order to create opportunities to abuse and reduce the likelihood of being reported.
Examples in sport may include coaching techniques involving physical contact with children creating situations where sexual abuse can be disguised and may therefore go unnoticed. The power and authority of, or dependence on, the coach if misused, may also lead to abusive situations developing. Contacts made within sport and pursued e.g. through texts, Facebook or Twitter have been used to groom children for abuse.
Child Sexual Exploitation is a form of child sexual abuse. It occurs where an individual or group takes advantage of an imbalance of power to coerce, manipulate or deceive a child or young person under the age of 18 into sexual activity
(a) in exchange for something the victim needs or wants, and/or
(b) for the financial advantage or increased status of the perpetrator or facilitator.
The victim may have been sexually exploited even if the sexual activity appears consensual. Child sexual exploitation does not always involve physical contact; it can also occur through the use of technology.
Emotional abuse is the persistent emotional ill-treatment of a child so as to cause severe and persistent adverse effects on the child’s emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person.
It may feature age or developmentally inappropriate expectations being imposed on children or even the over protection of a child. It may involve causing children to feel frightened or in danger by being constantly shouted at, threatened or taunted which may make the child very nervous and withdrawn. Some level of emotional abuse is involved in all types of ill-treatment of a child.
Examples in sport may include children who are subjected to constant criticism, name-calling, sarcasm, bullying, racism or pressure to perform to unrealistically high expectations; or when their value or worth is dependent on sporting success or achievement.
Please add a picture of your CWO, so they are easily identifiable, as well as their name, contact information and a short summary about them. You can download this editable poster from our website here.
TOP MEADOW GOLF CLUB
The purpose of this document is to make all Club members aware of their safeguarding responsibility, identify particular areas of the Safeguarding Policy that they should be aware of and give some guidance on reporting procedures if a concern is identified. A club may choose to display this on a notice board or give a copy to all new/existing members.
Safeguarding Children and Young People – A Short Guide for Club Members
Top Meadow GC is committed to ensure that the sport of golf is one within which children and young people involved can thrive and flourish in a safe environment and that all children, young people and adults at risk have a fun, safe and positive experience when playing golf.
Top Meadow GC is an affiliated member of England Golf and follows the England Golf Safeguarding Children and Young People Policy and procedures.
You might be thinking “What has safeguarding got to do with me?”
Government guidance makes it clear that ‘Safeguarding is everyone’s responsibility’.
Anyone who has a negative experience of sport at a young age is less likely to become a regular long-term participant. It’s important for the future of your club and the sport as a whole that children and young people have an enjoyable experience.
All club members have a part to play in making that happen.
All adults should contribute to the club meeting its overall duty of care, be aware of our club’s safeguarding policy, and know what to do if they are concerned about a young person.
Top Meadow GC asks our members to
The full copy of the Top Meadow GC Safeguarding Children and Young People Policy is available on our website www.topmeadow.co.uk
Adults should always be aware that age related differences exist and conduct themselves in a manner that both recognises this and prioritises the welfare of children and young people.
Top Meadow GC believe that every effort must be made to eradicate bullying in all its forms. The Club will not tolerate bullying in any of its forms during club matches, competitions, coaching or at any other time while at the club.
The club believes it is primarily the responsibility of parents/carers to transport their child/children to and from events.
The changing rooms are used by all members & visitors. Wherever possible adults will avoid changing or showering at the same time as children but parents will be made aware that with limited changing room space there will be occasions when adults and children may need to share the facilities. Where a parent/carer does not consent to their child accessing the changing rooms, it is their responsibility to either supervise the child while in the changing rooms or ensure that they do not use them.
Think very carefully before contacting a young person via mobile phone, e-mail or social media.
Do not accept children as contacts on social networking sites if you hold a position of trust with children/young people.
In general stick to group communications, copy the communication to a parent and only communicate about organisational matters.
What should I do if I’m concerned about a child or young person?
A concern may involve the behaviour of an adult towards a child at the club, or something that has happened to the child outside the club.
Children and young people may confide in adults they trust, in a place where they feel comfortable.
An allegation may range from verbal bullying, to inappropriate contact online, to neglect or emotional abuse, to physical or sexual abuse.
If you are concerned about a child, it is not your responsibility to investigate further, but it is your responsibility to act on your concerns and share them.
Pass the information to Top Meadow GC Welfare Officer who will follow the club’s Safeguarding procedures.
Name: James Livingstone
Email Address: [email protected]
Telephone Number: 07790584842
If you believe the child is at immediate risk of harm, call the Police.
Other useful contacts:
NSPCC 24-hour helpline Tel: 0808 800 5000 | England Golf Lead Safeguarding Officer 01526 351824
Photography Policy – Top Meadow GC
Whilst the Top Meadow GC does not seek to prohibit those with a legitimate interest in filming or photographing children participating in sporting activities it recognises that such activity should take place within an appropriate policy framework.
This policy applies at any Top Meadow GC event at which children under the age of 18 are participating.
Policy
The Top Meadow GC policy is as follows;
The welfare of children taking part in golf is paramount.
Children and their parents/carers and/or the Top Meadow GC should have control over the images taken of children at Top Meadow GC events.
The golfing activity should not be misused purely for the purpose of obtaining images of children.
Images should not be sexual or exploitative in nature or open to misinterpretation and misuse.
The identity of children in a published image should be protected so as not to make the children vulnerable. (If the name of an individual golfer is published with their photograph to celebrate an achievement other personal contact details should never accompany the picture).
Procedure
Official/professional photographers and those using ‘professional’ equipment
The Top Meadow GC requires that anyone wishing to take photographic or video images, at any Top Meadow GC event at which children under the age of 18 are participating, in an official or professional capacity or using ‘professional’ camera or video equipment registers their details with the Top Meadow GC Championship Office. This must be done before carrying out any such activity on the golf course (including the practice ground) or surrounding area or in the clubhouse.
Once registered an identification label will be issued as confirmation of registration. Anyone found using photographic or video equipment without an appropriate identification label will be questioned.
The Top Meadow GC reserves the right to refuse to grant permission to take photographic or video images if it sees fit.
Photographers must obtain consent from parents to take and use their child’s image.
Parents/carers/family members of competitors
Parents, carers and family members taking occasional informal photographs with mobile devices of their own child, ward or family member at a Top Meadow GC event do not need to register their details with the Top Meadow GC.
If such photographs include other children (eg at a prize presentation) they should not be publicly displayed or published on social media unless the prior permission of the parents/carers of all the children in the photographs has been obtained.
Concerns
If competitors or parents have any concerns they should raise them by contacting the Top Meadow GC Championship Office immediately.
The Top Meadow GC will notify the relevant authorities should it have any doubts as to the authenticity of any individual taking photographs.
Anti-bullying policy – Top Meadow GC
The Top Meadow GC will:
Each participant, coach, volunteer or official will:
Bullying
Support to the child
Support to the parents/carers
Useful contacts
Top Meadow GC Welfare Officer, James Livingstone 07790584842
NSPCC Helpline 0808 800 5000
ChildLine 0800 1111 / www.childline.org.uk
Kidscape www.kidscape.org.uk
Anti-Bullying Alliance www.antibullyingalliance.org.uk
England Golf Lead Safeguarding Officer 01526 351824